Your entire archive, searchable your way!
What today takes hours of digging through folders and dead-storage boxes becomes a plain-language question, answered in seconds — with the exact document, on the exact page.
- Upload the PDF
- AI reads and extracts
- Review only what's needed
- Search however you like
From paper to answer, in a few steps
The same path every one of your documents takes inside onDoq — from upload to search-ready, with no manual step in between.
A lost document costs more than it looks
Every manual search through folders, drawers or loose PDFs costs time someone could spend on something else — every day, across every team.
An inspection or audit asks for an old document and nobody finds it in time — the cost isn't just the fine, it's the exposure.
When the person who organises the files goes on leave, changes teams or leaves the company, the knowledge of where things are goes with them.
Your company is required to keep documents for years — sometimes indefinitely
Employment records, invoices, accounting books, patient files: European legislation sets a retention period document by document, and getting it wrong is costly — in fines or in lost evidence.
Under eIDAS and national e-archiving frameworks, a properly digitised document stands in for the original for virtually all purposes, provided the process preserves integrity. This isn't just tidying up PDFs: it lets you empty the dead archive for real.
Patient records and occupational health files can run to 20–30 years; incorporation documents and statutory books never expire. No archive room survives that with real retrievability when an auditor or inspector asks for something from years ago.
The GDPR requires erasing personal data once its purpose has been fulfilled. Serious document management isn't just about keeping things — it's knowing what to keep, for how long, and flagging what can already be deleted.
Retention periods by domain
| Document | Minimum retention period | Legal basis |
|---|---|---|
| Accounting books, annual accounts and financial statements | 6–10 years | HGB/AO (DE); Code de Commerce (FR); Codice Civile (IT) |
| Invoices issued and received | 5–10 years | National VAT legislation; EU tax directives |
| Tax records and returns | 4–10 years | General Tax Law (ES); AO (DE); CIRC (PT) |
| Expense receipts and supporting vouchers | 4–10 years | National tax legislation |
| Electronic tax files (SAF-T, e-invoicing) | At least 6 years | SAF-T (PT); GoBD (DE) |
Retention periods and legal bases are informational and can vary by activity, national implementation or sector-specific rules. onDoq enables document organisation and compliance — responsibility for the periods applicable to your business remains with the customer, supported by an accountant or lawyer.
How it works
A few steps, from a messy archive to a ready answer.
- Step 1
Upload
Drag in scanned documents or PDFs — one at a time or in bulk.
- Step 2
AI reads and organises
Content is read, classified, and the key data is extracted automatically.
- Step 3
Review what it flags
Only the lower-confidence cases reach you — everything else is already done.
- Step 4
Search by asking
Type what you're looking for in plain language and go straight to the right document.
Who this system is built for
Built for anyone with three things at once: a heavy legal duty to retain documents, an operation still running on paper, and a real urgency to find what they've kept.
Documents from dozens of clients, tax and employment deadlines that belong to third parties — and a notice asking for a document from 2015. With the whole archive searchable, any client's document shows up in seconds, not afternoons of searching.
Patient records must be kept for years, and digitisation frameworks across the EU expressly allow the paper to be discarded once properly digitised. There's a clear legal path to a digital solution — the clinic's archive no longer needs a room.
Minutes, financial statements, lease agreements and inspection reports piled up over decades. Managers change — the documentary memory stays, organised and on hand when owners and tenants demand transparency.
Closed case files and dead PDF contracts become a living archive: the specific clause, the internal precedent, the power of attorney — found by content, in plain language, not by a filename someone chose five years ago.
Not quite you? onDoq also serves anyone who keeps documents out of duty — or out of history:
Send documents straight from your own system, no clicking required
A simple upload API, authenticated with its own key — ready to automate document delivery from any process already running in your operation.
Your own API key, no user password
Generate a dedicated key per integration, revocable at any time, with no dependency on a team member's login.
Send from wherever your process already runs
Management system, network scanner, folder-sync script — any process that speaks HTTP can send documents straight to onDoq.
Same pipeline as the web interface
Documents sent via the API go through the same extraction, classification and search indexing as a manual upload — no reduced functionality.
# 1) Solicita uma URL de envio
curl -X POST https://ondoq.com/api/uploads/presign \
-H "Authorization: Bearer ondoq_live_SUA_CHAVE_AQUI" \
-H "Content-Type: application/json" \
-d '{"filename_original": "documento.pdf", "tamanho_bytes": 123456}'
# 2) Envia o arquivo direto ao storage, 3) confirma o envio —
# fluxo completo em Integração → Instruções.Full examples (curl, Python, folder sync) available to existing customers under Integration → Instructions.
Built to handle sensitive documents
Dedicated infrastructure, per-customer isolation, and controls designed for those accountable for this data.
In transit (TLS) and at rest, including sensitive fields within the database itself.
Documents marked as critical can be processed entirely on dedicated infrastructure, never leaving to third-party services.
Every relevant access and change is logged, in a way that not even administrators can erase the history.
Legal basis recorded per data category, a DPO contact channel, and a workflow for handling data subject rights.
Ask, don't search
An illustration of how a real search works in the product — a question in plain language, with the exact passage highlighted in the result.
...36-month term, with an annual rent review clause indexed to CPI, effective from February 2026, subject to 30 days' prior notice.
Illustrative demonstration with fictitious data — does not reflect a real document.
Plans and pricing
Priced by volume of pages processed — exact figures set in conversation with our team, based on your real volume.
R$ 129,00 / mês
- 500 páginas/mês
- 1 user(s)
- Storage: 10 GB
- Local extraction (critical docs)
- Audit retention: 3 anos
- Support Email
R$ 297,00 / mês
- 6.000 páginas/mês
- 1 user(s)
- Storage: 200 GB
- Local extraction (critical docs)
- Audit retention: 3 anos
- Support Email
R$ Consulte / mês
- Ilimitado
- Ilimitado user(s)
- Storage: Ilimitado
- Local extraction (critical docs)
- Audit retention: Eterna
- Support Email + WhatsApp
Still on paper? We'll digitise it for you
Plans cover day-to-day use — but the dead archive piled up in boxes and folders needs to come in too. We do that heavy lifting for you, as a dedicated project.
Your entire dead archive scanned, read and indexed as a closed project, with a start, an end and a per-page price. You start using onDoq with the entire history already searchable, not just new documents.
If you serve dozens of companies — as an accounting firm or scanning bureau — you can offer onDoq to your clients as a partner, with resale margin and our technical support. Your clients get intelligent search; you get a new recurring revenue line.
Direct reply, no form — tell us the size of your archive and we'll get back with a quote.
Frequently asked questions
Ready to stop searching for documents?
Create your account now and watch your own archive turn into plain-language search, with the audit history your operation requires.
Talk to us
Tell us a bit about your archive — we reply within one business day.